Alloc8

If business leaders have learned anything from the pandemic, it’s that flexibility in mobile workforce management is the key to success. The modern workplace is in a state of flux, making it increasingly difficult for companies to scale safely, efficiently, and economically using old methods of operating. According to reports, inefficient processes are costing businesses almost 44 percent of the time in a day. It has become imperative for HR teams to cut down admin time and reduce costs while focusing on optimized asset utilization and compliance.

HR leaders must rethink their workforce management plans and strategies for efficient time tracking and work scheduling to easily manage jobs, workers, and assets. This is where Australia-based Alloc8 becomes a must-have competitive advantage for clients as an intelligent, end-to-end workforce and asset management software.

With an aim to address the problems that highly mobile workforces or field services face in the changing landscape of the mobile workforce, Alloc8 helps simplify complex tasks at scale, save time, and increase productivity. According to George Khreish, CEO, the idea of forming Alloc8 stemmed from the lack of an end-to-end workforce management solution in the Traffic Management industry. As experts in people and asset allocation for the most complex and dynamic of environments, Alloc8 is driven by the mission to help companies resource seamlessly at scale. Today, Alloc8’s ability to manage mobile workforces in highly regulated industries, such as events, labor hire, in-home care, traffic management, and security services, enables businesses to manage teams, clients, and projects more efficiently and compliantly. “Alloc8 is an end-to-end workforce management solution that supports businesses to increase revenue, lower costs, become more efficient and reduce risks. We do this by helping businesses manage their people, their projects, payroll compliance and invoicing,” says Khreish.

Save Time + Reduce Risk = Improve Bottom Line

While workforce management and data-driven decision-making is a top priority for HR professionals today for optimizing employee productivity, reduce risk and save time, Alloc8 has evolved as an intelligent software that covers these diverse requirements. As a feature-rich intelligent workforce management solution, Alloc8 provides clients with the following benefits:

• Schedule: Companies leverage Alloc8 to reduce scheduling time by 50 percent. Smart scheduling recommends the right people for the job based on skills, qualifications, inductions and licenses, location, shift type, and client requirements.

• Mobile App: With the Alloc8 mobile app, companies can update jobs, allocate crew members, send messages to teams in seconds, and empower their field workers with everything they need to do their job. Workers can receive and accept jobs and even communicate in real time. They can upload photos and documents relevant for a job and complete forms in-app, such as SWMS, checklists, etc. With the app, they can even complete compliance forms and timesheets electronically for their shifts.

• Timesheets: With digital timesheets, clients can streamline their payroll process and reduce timesheet errors by up to 90 percent. They can receive timesheets in real time as soon as they are submitted. No more chasing up paper timesheets.

• Safety & Compliance: Alloc8 empowers clients to increase safety by making sure the skilled people they hire have all the training and information to perform the job safely.

Alloc8 is an end-to-end Workforce Management solution that supports businesses to increase revenue, lower costs, become more efficient and reduce risks. We do this by helping businesses manage their people, their projects, payroll compliance and invoicing

Clients stay compliant by collecting documents digitally and have the ability to report data, jobs, and assets in real-time.

• Form Building: The workforce management software allows clients to build their own data collection workflows with custom forms and checklists using a drag and drop Form Builder.

• Awards & Payroll: With an automated payroll process, clients can save significant time spent in manually inputting the information and eliminate payroll errors. With award interpreter and payroll integration, users can handle the most complex award rules and increase worker satisfaction. This allows clients to ensure payroll compliance and pay accurately based on their pay rules.

• Invoicing: Customers can configure invoicing based on their particular schedule of rates and billing rules, unique to each project or even specific booking. This allows for efficient quoting of a client project and error-free invoice generation as soon as timesheets are submitted. Using Alloc8’s digital timesheets and invoicing solutions, clients have reduced invoice adjustments from 40 percent to 5 percent and, as a result, seen a 90 percent reduction in invoicing disputes.
Alloc8’s improvements in billing accuracy drive up revenues by an average of 1 percent across remote workforce clients. So, whether a company turns over $1.8M or $180M pa, they will see a substantial boost to their revenue and profit margin.

George Khreish notes, “There has been an upward trend for businesses in building and construction to get ready for audits and investigations, especially given the media attention to some of the high-profile cases. Patching together payroll data from different systems and spreadsheets can lead to the kind of inaccuracies that can look bad under inquiry.” Alloc8’s all-in-one-place approach provides companies with a reliable source of information whenever they need.

• Schedule Efficiently and Compliantly

Since the COVID-19 pandemic started, compliance has become a must-have for businesses, especially in field services that already involve high-risk worksites, tight deadlines, and complex qualifications. To this end, Alloc8 creates new layers of worker protection—like ‘fatigue lockout’—to give companies peace of mind, build client trust, and gain a competitive edge. The company also monitors and validates contractor qualifications—so everyone can work safely. Moreover, Alloc8 integrates directly into leading accounting software solutions and is also a Microsoft Partner with all the data stored in accordance with the world’s best practices for data security.

Alloc8 has expanded into APAC and is now planning their expansion in North America, catering to numerous customers across multiple industries with a complex mobile workforce. Alloc8’s capabilities can be best highlighted by a glowing testimonial by one of its clients, Steve Turner, Service Delivery Manager at Altus Traffic. Turner says, “The hard part of my team’s day is balancing the resources out, and in the past, it would be easy to miss something. Now, Alloc8 does the thinking for you. You know what you’ve touched, you can see where you are moving people to and from. You can see where your vulnerabilities are and find the relevant people and resources easily.”

The Alloc8 team is focused on not just building business solutions but also creating efficient and compliant workflows that improve productivity, increase revenue, enhance worker safety and satisfaction while providing real-time visibility of performance. The company will continue its success streak and enable companies with its robust capabilities well into the future.