Six Must-Have Features of HR Systems

By Hanna Wilson, HR tech Outlook | Wednesday, January 27, 2021

HR systems can remove or limit the need for hard-copy employee files and keep all the information organized and readily available in a virtual filing cabinet.

Fremont, CA: Most organizations have adopted current HR systems, but some enterprises still handle essential HR functions using legacy and disconnected systems with manual and electronic counterparts. Implementing an HR system can be beneficial for organizations, and it is important to choose the best features to suit their needs:

Here are six features of HR systems:

Payroll Systems

An HR system enables organizations to integrate employee data with payroll data, which helps when making changes in pay, scheduling, and monitoring employee hours.

HR Information Database

HR systems can remove or limit the need for hard-copy employee files and keep all the information organized and readily available in a virtual filing cabinet.

Recruiting and Onboarding Options

HR systems let organizations post job openings on social media and company websites, streamlining the application process, screen applicants by qualifications, and put information into employee files when hired.

Performance Reviews

Performance data is gathered regularly when performance management is done using an HR system. Managers can use this information directly from the system or fill out appraisal forms without going through paperwork.

Benefits Administration

Investing in an HR system that provides benefits administration allows employees through enrollment, streamlining the steps, and explaining aspects of policies that may not be clear. Benefits administration features help employees easily make changes to benefits when life changes happen.

Employee Self-Service

Employee self-service is a crucial feature of HR systems in many organizations. Employee self-service allows employees to view their schedule information, submit time-off requests, and interact with peers and HR professionals. Self-service portals can be accessed via mobile devices, which increases convenience and timelines for employees and managers.